Associate Production Director (Administration) - Minnesota Opera

Position Title:                      Associate Production Director (Administration)

Department:                        Production
Reports to:                          Vice President, Production
Classification:                     Full-time, exempt
Salary Range:                      $60-64,000: Commensurate with experience plus benefits (paid vacation, sick days, health, dental, flex spending, life/disability insurance, 403B)

Minnesota Opera’s vision and mission is to sing every story and to change lives by bringing together artists, audiences and community, advancing the art of opera for today and future generations. We aim to inspire hope, empower all voices, and strengthen bonds between people of all backgrounds and identities. To this end, Minnesota Opera commits itself to working continuously to become an antiracist and anti-oppressive organization through the following actions: intentionally acknowledging and examining racism, anti-Blackness, and other discriminatory practices; promoting anti-racist and anti-oppressive ideas, values and policies that counter the oppression of any people during the education, production, promotion and experience of opera; working towards eliminating all forms of oppression; and developing effective tools for social justice.

SUMMARY

The Associate Production Director (Administration) (APD-A) is responsible for collaborating with Minnesota Opera’s (MNOP) Vice President of Production (VPP), Technical and Facilities Director (TFD), Costume Director (CD), and the Associate Production Director (Scheduling) (APD-S) in the leadership, management and oversight of all production areas with particular focus on properties supervision, collaborating with directors, designers, staging staff and other members of the production staff to artistically and organizationally understand the properties requirements for a production. The APD-A has responsibility to the day-to-day operations of the production office including contracting, payroll, production related travel, scene shop (scenery, audio, lighting, and video) support, labor overhire coordination, new production employee onboarding, financial tracking and reporting, visa acquisition, venue facilitation, safety committee oversight, and other administrative duties as needed. The APD-A may also take a leadership role in managing productions, educational programming, and special events as assigned. The APD-A is critical to the continued support of the daily operations of the Production Department.

RESPONSIBILITIES

Include but are not limited to:

Production Management (65%)

  • In collaboration with the VPP, guide and facilitate communication of the production department with MNOP staff, guest artists, and other constituents
  • Supervise and assist in scheduling, accounting, purchasing and planning for production department as needed
  • In collaboration with the APD-S prepare and maintain payroll spreadsheets as needed
  • In collaboration with the VPP and APD-S execute contracts for the Production department. This may include, but is not limited, to facility rental agreements, designer agreements, independent contractors, and seasonal staff.
  • Serve as a conduit to Finance and Human Resources by executing expense and payment tracking for production and facilities, including, but not limited to scene shop payroll, independent contractor payments, and production and facilities expenses
  • In collaboration with the APD-S and PSM contribute to the maintenance of the Safety, Health, and Emergency Action Handbook and participate in the enforcement of safety policies and practices
  • In collaboration with the VPP and APD-S receive and process Production department invoices, prepare, submit, and track check requests and reimbursements
  • Serve as Chair of the MNOP Safety Committee
  • Attend all staff, production staff, design and production meetings, and safety committee meetings, as required
  • Work in conjunction with the VPP in the development and execution of annual budgets
  • Acknowledge and work within the procedures and policies of the collective bargaining agreements between Minnesota Opera and I.A.T.S.E Local 13 and A.F.M. Local 30-73
  • Other duties as assigned

Production / Properties (25%)

  • Supervise all work done in the prop shop, with particular responsibility for maintaining a safe working environment and safe work procedures
  • In collaboration with the TFD, manage individual properties show budgets
  • Collaborate with the directors, designers, staging staff, performers, and production staff to identify, shop, rent, and/or build properties
  • Collaborate with TFD to plan and allocate material and labor resources appropriately, including the hiring and scheduling of properties craftspeople, for prop builds for each production
  • Collaborate with director and staging staff to provide appropriate rehearsal props and needed modifications
  • Responsible for on time completion of all show props, furniture, set dressing, prop specific lighting, hand props, foliage, and other properties as needed
  • Supervise the maintenance of show properties during technical rehearsals and performance runs, including arrangements for the purchasing of consumables
  • Participate in load in and load outs, including packing, set dressing, and labeling
  • In collaboration with the TFD and Production Stage Manager (PSM) prepare properties production records, including drawings, inventories, packing lists, and descriptions for assembly and use where needed
  • In collaboration with the TFD organize and safely maintain all work/storage space and prop inventories
  • Continued development and maintenance of weapons handbook and additional properties procedures
  • Other duties as assigned

Equity, Diversity, and Inclusion (10%)

  • Attend all company wide and pertinent production EDI training workshops
  • Source and recruit vendors and contractors that align with MNOP’s EDI goals
  • Create and maintain production department vendor analysis tracking as it pertains to MNOP’s EDI goals
  • In collaboration with VPP and APD-S source and schedule EDI, Intimacy Direction, Mental Health First Aid, and other MNOP and production related development
  • Support MNOP’s ongoing work in developing and pursuing anti-racist and anti-oppressive practices

General

  • Approach and carry out duties, as designated above, with a positive attitude
  • Function in a professional and collegial manner when collaborating with all opera personnel, professional creative teams, staff, management and other guest artists
  • Represent Minnesota Opera and build positive relationships on its behalf within the profession and with others as appropriate
  • Continue professional development by staying up to date with the latest technologies and best practices within the industry
  • Follow procedures and policies of the Minnesota Opera as written in the employee handbook
  • Give support and show appreciation to the Board of Directors, patrons, and other volunteers and supporters of Minnesota Opera
  • Maintain complete knowledge of Minnesota Opera’s Safety, Health, and Emergency Action Handbook, including procedures for accidents and injuries

This position is a good fit for someone who:

  • Has a commitment to equity, diversity, inclusion, and access, and anti-racist and anti-oppressive values
  • Has schedule flexibility and willingness to work nights and weekends
  • Has demonstrated leadership skills in a performing arts production environment
  • Has experience in properties sourcing and construction techniques
  • Has basic knowledge of theatrical lighting, sound, video, and scene shop equipment
  • Has strong project management and event planning skills
  • Has outstanding written and oral communication skills and is organized, flexible, and goal oriented
  • Has working knowledge of the Microsoft Office 365 Suite of products, has experience with web-based technologies, and is adept at learning new systems
  • Has the ability to think creatively about performing arts production and is open to interrogating existing practices in the interest of positive innovation and efficiencies

MNOP is willing to teach:

  • Opera as a collaborative art form
  • Policies and procedures, including Equity, Diversity and Inclusion practices, specific to Minnesota Opera
  • MNOP’s commitment to Intimacy Direction
  • Microsoft 365, Adobe e-contracting, AutoCAD, Vectorworks and other company-specific software
  • MNOP policies and procedures

Minnesota Opera is an AA/EOE Employer and is particularly interested in how the perspective that a candidate of color could be especially valuable for our company in this role.

How to apply:

Please go to https://mnopera.org/about/jobs. In the position announcement/job summary click the red box labeled “LEARN MORE”. You will be directed to MNOPs Self ID Survey. You are required to fill out the Self ID Survey prior to proceeding to the next page. Once complete, you will be directed to the application page – please submit your application and upload your cover letter and resume. All materials will go directly and solely to the Human Resources Director, Jen Thill. Individual Self ID information will be seen only by the HR Director, application materials will be forwarded to the search team.

or to mail cover letter and resume directly to:

Minnesota Opera
Attn: Jen Thill
620 N. First Street
Minneapolis, MN 55401

First deadline for submission: July 16, 2021, 5p CT.
Applications will be reviewed and responded to upon receipt.
Submission date will be extended as necessary.

Contact information

Minnesota Opera
Kerry Masek
612-342-9484
Email/contact
Web site

Respond by
Friday, July 16
Posted July 2