Classified - 30 - NorthfieldArtsGuildTheater

Performing Arts Manager

Reports to Executive Director

Position Summary
The Performing Arts Manager generates current and new performing arts programming at the Northfield Arts Guild in collaboration with key partners within the organization and the community. The Performing Arts Manager builds relationships with staff, board, volunteers, and audience members in theater, music and related areas to produce high quality arts programs and experiences, including coordinating planning, promotions and production logistics.

Job Responsibilities
The duties and responsibilities listed below are meant to give a general overview of the primary task areas this role fulfills in the organization. However, as is the nature of working in a small non-profit, all staff are expected to be flexible and assist when necessary with operations outside of their normal scope of work.

  • Develop annual theater and music seasons/programs that excite performers and patrons alike in conjunction with appropriate program producers
  • Facilitate and manage theater season logistics, including play selection, director selection, scheduling, royalties, etc.
  • Serve as a liaison with other performing arts program personnel, including 411 Concert Series organizers and Cannon Valley Regional Orchestra council members
  • Maintain and schedule theater facilities, including building, technical shop, and costume storage, and seek out paid and volunteer and professional help per production/ when needed
  • Support and facilitate production needs of performing arts programs
  • Maintain and manage ticketing system (Altru) for all performing arts programs in coordination with the Executive Director and staff
  • Maintain accurate records of ticket sales, archival materials, and program documentation
  • Create, monitor, and manage Performing Arts programs’ budgets, in consultation with the Executive Director
  • Assist Executive Director with soliciting sponsorships for performing arts programs and managing season ticket sales campaigns
  • Coordinate all performing arts program marketing materials and strategies with the Executive Director; conduct marketing email campaigns for ticket sales, program awareness,

Volunteer Management

  • Coordinate and manage volunteer efforts for the Guild, including recruitment, training systems, retention,  and accountability for SOPs/expectations
  • Supervise the Theater Committee, working closely with the chair and members to set agenda, follow up on action items, and ensure support for productions/projects/overall program

Education Coordination

  • Serve as a resource for the Education and Volunteer Manager in relation to educational theater programming and consult for Purple Door Youth Theater program, as needed

Audience Engagement

  • Create strong connections throughout the Northfield community, especially among nonprofit and academic institutions
  • Create a strong network of local and regional performers, directors, creative personnel, etc.
  • Serve as front-line customer service person at the Guild office by greeting guests, answering phones, taking ticket orders, and sharing overall front desk/gift shop duties with all staff
  • Communicate with students regarding specific class information as needed

Other administration

  • Submit monthly report to Executive Director
  • Attend regular staff meetings, theater committee meetings, and other meetings as necessary


Bachelor’s Degree in theater (preferred), performing arts, arts management or related field\

Minimum of 2 years post-graduate experience in arts management and artistic programming.

Desirable: 3+ years arts management with proven success in volunteer management, customer service, and theater and performance programming.

Knowledge, skills, and abilities:

  • Understanding of performing arts production processes, requirements, and standards
  • A flexible and friendly communication style
  • Willingness to integrate into and serve the Northfield community
  • Proven ability to work with and appreciate volunteers, the backbone of our non-profit organization.
  • Ability to prioritize tasks and delegate appropriately
  • Ability to focus on the “big picture” of the entire organization while being detail oriented for individual programs
  • Action oriented team player
  • Strong organization and time management skills
  • Passion for creating vibrant artistic communities
  • Contribute to and encourage a collaborative and positive work and performance production environment
  • Computer skills in Microsoft Office Suite (Word, Excel, Outlook, Publisher, Powerpoint), online ticketing platforms, and social media platforms

Working conditions

Full Time (40 hours/week)         

Times: Mostly days with evening and Saturday hours 1-2 days/week

A vehicle is recommended to travel between the Guild office (304 Division Street), where the majority of the work hours will take place, and the Guild Theater (411 West Third Street).

Physical requirements
This job will require extended periods of time working at a desk, but will require occasional manual labor as needed for theater facility maintenance.

Direct reports

  • Theater Committee chair and members (volunteers)
  • Consults with CVRO artistic and council leadership (re. schedules, programs and budgets)
  • All production-based personnel (directors, music directors, costume and props, etc.)

How to Apply

To be considered for this position, please send the following:

  • Cover letter with salary requirements
  • Resume
  • Three references

Applications should be submitted by July 20 to [email protected]

Northfield Arts Guild
304 Division St.

Northfield, MN 55057

No phone calls please.

The Northfield Arts Guild is an EOE.

Contact information

Northfield Arts Guild
Tim Peterson
Web site

Respond by
Saturday, July 20
Posted June 19