MN Opera- Assistant Facilities Manager

Rate of Pay: 
$25.00 $28.00

Position Title: Assistant Facilities Manager

Department: Production

Reports to: Technical and Facilities Director

Classification: Part-time, hourly, non-exempt

Salary Range: $25.00 - $28.00 per hour; Commensurate with experience; 20 hours per week; additional time as approved by TFD

 

SUMMARY

Assistant Facilities Manager (AFM), under the direction of the Technical and Facilities Director (TFD), assists with the maintenance of MNOP’s campus of properties, including the Minnesota Opera Center, The Luminary, and the Minnesota Opera Warehouse, along with its affiliated parking areas and grounds, to ensure a workspace that is safe and functional. In consultation with the TFD and the Facilities Manager, the AFM assists with the inspecting and reporting on facilities and security monitoring, building maintenance and upkeep, and acts as a liaison with commercial contractors working on site. Key to the position is the ability to communicate and collaborate with all facets associated with MNOP’s operations. Duties are performed on part-time basis with work generally happening from 2p – 6p, with opportunities for schedule flexibility, Monday through Friday. This position works with a facilities team comprised of the TFD, Assistant Technical and Facilities Director (ATFD) and Facilities Manager (FM).

 

RESPONSIBILITIES

Include but are not limited to:

Facilities (65%)

  • Monitor the safety and cleanliness of interior and exterior areas, such as office, conference rooms, parking lots, and outdoor spaces belonging to MNOP
  • Perform routine maintenance on buildings and grounds and make repairs as needed
  • Recommend maintenance, mechanical, electrical and facility modifications to TFD
  • Work with TFD to schedule routine inspections and emergency repairs with outside vendors
  • Ensure facilities meet government regulations and environmental, health, and security standards
  • Oversight of security for buildings and grounds
  • Potential response to after-hour issues as scheduled and/or deemed necessary by the TFD
  • Create reports on maintenance, repairs, safety and other occurrences
  • In collaboration with TFD and ATFD, review completed work by vendors and contractors
  • Communicate workplace safety precautions and facility disruptions to TFD and ATFD
  • Works with TFD on code compliance issues, accessibility improvement projects and other code related issues
  • In collaboration with the TFD and ATFD purchase general building supplies as needed
  • Other duties as assigned

Management (30%)

  • Reads show reports, rehearsal schedules, weekly company schedule and company calendars. In consultation with the TFD, follow up on appropriate notes
  • Attend facilities team meetings as required
  • Participate in new employee on boarding with regards to building access and security as required
  • Acknowledge and work within the procedures and policies of the collective bargaining agreement between Minnesota Opera and I.A.T.S.E Local 13
  • Other duties as assigned

Equity, Diversity, and Inclusion (5%)

  • Attend all company wide and pertinent EDI training workshops
  • Source and recruit vendors and contractors that align with MNOP’s EDI goals
  • In collaboration with APD assist in the development of production department vendor analysis tracking as it pertains to MNOP’s EDI goals
  • Support MNOP’s ongoing work in developing and pursuing anti-racist and anti-oppressive practices
  •  

General

  • Approach and carry out duties, as designated above, with a positive attitude
  • Function in a professional and collegial manner when collaborating with all opera personnel, professional creative teams, staff, management and other guest artists
  • Represent Minnesota Opera and build positive relationships on its behalf within the profession and with others as appropriate
  • Continue professional development by staying up to date with the latest technologies and best practices within the industry
  • Follow procedures and policies of the Minnesota Opera as written in the employee handbook
  • Give support and show appreciation to the Board of Directors, patrons, and other volunteers and supporters of Minnesota Opera
  • Maintain complete knowledge of Minnesota Opera’s Safety, Health, and Emergency Action Handbook, including procedures for accidents and injuries.

 

KNOWLEDGE AND SKILLS:

  • Excellent judgment and analytical abilities
  • Working knowledge with the Microsoft Office 365 Suite of products
  • Understanding of OSHA and other regulations
  • Outstanding communication skills with the ability to collaborate with a variety of colleagues from performers to management
  • Ability to work and think independently, a motivated self-starter who also works well in a larger team

 

WORK CONDITIONS:

  • Ability to work evenings and weekends when necessary
  • Ability to utilize and troubleshoot various building equipment
  • Ability to operate a computer keyboard, mouse, and to handle other office equipment
  • Ability to utilize and troubleshoot tools and maintenance equipment
  • Ability to work indoors and outdoors in all types of weather
  • Ability to utilize snow removal equipment and resources
  • Ability to position oneself in a stooping, kneeling, or crouching manner
  • Ability to ascends/descends ladders and personnel lifts
  • Ability to work at heights while doing general maintenance
  • Ability to work in confined spaces
  • Ability to consistently lift and move materials or equipment up to 75 lbs

 

This position is a good fit for someone who:

  • With strong procurement and negotiation skills
  • Possesses knowledge of best practices in facilities safety and maintenance
  • Has the ability to maintain confidentiality in stressful situations
  • Has eagerness to work towards MNOP’s stated objective to become an anti-racist, anti-oppression institut
  • Has the ability to think creatively about facilities management and is open to interrogating existing practices in the interest of positive innovation and efficiencies

 

MNOP is willing to teach:

  • Opera as an art form
  • Policies and procedures, including Equity Diversity and Inclusion practices, specific to Minnesota Opera
  • Microsoft 365 and other company-specific software
  • Understanding and use of tools, tool usage, and safety requirements
  • MNOP Policies and Procedures

 

MNOP Diversity Charter:

Minnesota Opera believes that pursuing anti-racist and anti-oppressive practices enhances the beauty and power of the art form itself, and amplifies the tremendous artistry cultivated in our musical storytelling.

Minnesota Opera is an AA/EOE Employer and is particularly interested in how the perspective that a candidate of color could be especially valuable for our company in this role.

 

COVID:

Effective February 1, 2022, all staff, artists, contractors, and other parties directly engaged by Minnesota Opera who have contact with staff or artists are required to be fully up to date on COVID vaccines. “Up to date,” as defined by the CDC, means a person has received all recommended COVID-19 vaccines, including both their original series and any booster dose(s) when eligible. Proof of vaccination and booster(s) is required by your first day of in-person work. This position works on site.

 

How to apply:

Please go to https://mnopera.org/about/jobs. In the position announcement/job summary click the red box labeled “LEARN MORE”. You will be directed to MNOP’s Self ID Survey. You are required to fill out the Self ID Survey prior to proceeding to the next page. Once complete, you will be directed to the application page – please submit your application and upload your cover letter and resume. All materials will go directly and solely to the Human Resources Director, Jen Thill. Individual Self ID information will be seen only by the HR Director, application materials will be forwarded to the search team.

or to mail cover letter and resume directly to:

Minnesota Opera

Attn: Jen Thill

620 N. First Street

Minneapolis, MN 55401

 

Applications will be reviewed and responded to upon receipt. Position will remain open until filled.

Contact information

Minnesota Opera
Jennifer Thill
6123429552
Email/contact
Web site

Respond by
Saturday, September 24
Posted September 2