Program Coordinator Position with Project Success, Full Time Job Opportunity

Rate of Pay: 
$17.00 $19.00

We are looking for a Program Coordinator to join our team at Project Success. Project Success is a youth development nonprofit organization that helps students connect their purpose. We work with more than 15,000 6th-12th grade students and their families in the Minneapolis School District and have more than 200,000 alumni around the world. Learn more at  


Program Coordinators work on a team that hosts and executes External Programs throughout the year in the Arts, Expeditions and Certificates program areas. Program Coordinators are the main points of contact for registering students and teachers for programming via phone, email, and texting platforms. They track registrations in our Salesforce database and keep other systems up to date regarding Project Success programs. Program Coordinators prepare for and staff a variety of program events, including field trips and events that take place during the school day and on evenings and weekends, including Theater Events, Field Trips, Residencies, Musicals, Outdoor Adventures, College and Career Tours, and Institute Certificates. Program Coordinators work closely with other Project Success programs staff and with volunteer drivers, contractors, and bussing partners. 


This role will report to the Program Manager – Theater Experiences and will be part of the External Programs team at Project Success.  


This role will require strong communication skills, ability to work as a member a team, and ability to prioritize multiple ongoing projects. They must have a strong desire to engage with students and families, particularly through educational theater and expedition experiences. They must be committed to removing barriers that could prevent student and family participation in our programs. Our ideal candidate is detail-oriented and highly organized, has the desire to jump into a variety of tasks, and appreciates working collaboratively to meet shared goals.  


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Program Support – Execution of Events 

  • Support event planning and preparation, and execute in-person Theater, Field Trips, and In-School Residencies throughout the year including:  

  • Host students and their families at in-person events at program partner locations (Ex: Theaters, museums, performance spaces, parks, etc.), working directly with students, families, and other Project Success staff 

  • Support on-site partners including childcare workers, volunteer drivers, & partner staff 

  • Prepare all necessary supplies and materials for events and set-up at partner locations 

  • Provide transportation to and from events and childcare support as needed 

  • Support virtual events as needed  

  • Support Musicals programming throughout the year including:  

  • Provide logistical & staffing support for after-school middle school musical rehearsals  

  • Organize rides for students from schools to homes after rehearsals  

  • Support program planning and communication for students and families, as needed 

  • Prepare and run Musicals Box Office for performances 

  • Staff Expeditions & Certificate programming, including College & Career Tours, Outdoor Adventures, Institute, Global Experiences, etc. 

  • Support Program Managers and Associates in preparation for upcoming programs & events 

  • Create a safe, accessible, and inclusive environment for students, teachers, and partners  

  • Provide transportation to allow students to attend programs on an as-needed basis  

  • Track attendance of programs and complete data entry into Salesforce system 


Communication, Systems Administration, and Registrations 

  • Serve as the first point of contact for our main phone line and programs email  

  • Process all incoming registrations and requests for External Programs from students, family members, and teachers via phone, email, and text messaging platforms 

  • Communicate program details and COVID safety protocols with students and families 

  • Help find solutions to any accessibility or accommodation needs for students and families, including scheduling volunteer or contract drivers for transportation to programs, communicating accessibility needs to partner locations, etc. 

  • Support data-entry, ensure accuracy, and execute clean-up tasks of program data and registrations in Salesforce, Alchemer, Outlook, and other systems 

  • Complete other data projects as assigned 


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We are looking for individuals that are passionate about the success of our students and share the mission, vision, and values of PS. 


Mission: Project Success motivates and inspires young people to dream about the future, helps them take steps to get there and gives them the tools they need to achieve their goals.  


Vision: Every child entering middle school will graduate high school with a plan for their future and have the skills and confidence that will take them through the rest of their lives. 



Kids First! 

Dependability, Reliability, and Trust 

A Non-Judgmental Environment 

Willingness to Grow and Change 

Love is the Key 

Develop Healthy Relationships 

Clear and Open Communication 

Sustain Excellence 


Commitment to Inclusion, Diversity, Equity, and Accessibility (I.D.E.A.):  

Project Success strives to connect students to their purpose by creating programming that truly serves our students and families. We envision a Project Success where inclusion, diversity, equity, and accessibility are fully integrated into everything we do. We aim to hire individuals that care deeply about students, families, and community, share our values, and are committed to practicing ongoing anti-racism work and I.D.E.A. principles.  


For more details on our mission, vision, and values – please visit: 



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Please note that while the below qualifications are preferred for this position, we do not expect any one person to necessarily have all the items listed. We highly encourage people with a wide range of education, experience, and skill levels to apply for this position.  


  • High school degree required 

  • Associates or Bachelor’s degree preferred, or 2+ years of similar experience or a combination of training, education, and experiences that provides the required knowledge and abilities 

  • 1+ years of experience working directly with students in an education, youth development, or arts environment 

  • Experience working with young people from a variety of backgrounds  

  • Strong and detail-oriented communication, listening, and organizational skills 

  • Excellent problem-solving skills 

  • Understands the importance of equity, inclusion, and cultural competency and has a strong commitment to continuous learning and incorporation of new information  

  • Tech-savvy and proficient with O365 – Outlook, Word, Excel  

  • Self-motivated, extremely reliable, ability to work with minimal instruction and supervision 

  • Spanish, Hmong, or Somali language skills are a plus 


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  • Ability to regularly handle objects weighing up to 25 lbs., on occasion up to 50 lbs. 

  • Ability to sit and/or stand for prolonged periods, including movement up and down stairs and throughout office environment and at program events 

  • Must have reliable vehicle for transportation and a valid driver’s license and auto insurance 

  • COVID-19: For the safety of our students, families, and staff, Project Success has a COVID-19 vaccination policy for all staff and contractors. Documentation of vaccination status must be provided if an offer of employment is made. 


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This position is a full-time, hourly non-exempt position, with a variable schedule based on scheduled programming. This role will require work on evenings and weekends to attend theater performances and other programs. This position will be hybrid, with many aspects of the role required to be completed at the PS office in Minneapolis and at programming sites. Details on schedule to be discussed in the interview process. 


The compensation package includes the following: 

  • $17-19 hourly, full-time schedule of 40 hours/week 

  • Generous paid time off, including 13 PTO days, 10 sick days, and 9 paid holidays  

  • Excellent Health Insurance with a low deductible (PS pays 100% of the monthly premium rate) 

  • Excellent Dental and Vision Insurance (PS pays 100% of the monthly premium rate) 

  • Short-Term Disability and Life Insurance (PS pays 100% of the monthly premium rate) 

  • SIMPLE IRA retirement plan with up to a 3% match  

  • Free parking at the PS office 

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Please email the following to with a subject line including the name of the position, directed to Linnea Fahnestock, Program Manager – Theater Experiences: 

  • Resume 

  • Cover Letter 

  • References 

  • Where you heard about us and/or found the job posting 


To learn more, visit:  


Project Success is dedicated to building a diverse and inclusive team. We strongly encourage candidates from a wide variety of backgrounds and experience levels to apply! 

Contact information

Project Success
Matt Kriske
Web site

Respond by
Monday, August 1
Posted June 21