Program Coordinator - Full Time Position with Project Success

Project Success Logo

We are looking for a Program Coordinator to join our team at Project Success. Project Success is a youth development nonprofit organization that helps students connect to their purpose. We work with more than 15,000 6th-12th grade students and their families in the Minneapolis School District and have more than 200,000 alumni around the world. Learn more at projectsuccess.org.

Program Coordinators execute Project Success programs throughout the year in the Arts, Expeditions, and Certificates program areas. They work closely with other Project Success staff and with volunteer drivers, contractors, and bussing partners. Program Coordinators are the main points of contact for registering students, families, and school staff for programming via phone, email, and texting platforms. They track registrations in the Salesforce database and keep other systems up to date regarding Project Success programs. Program Coordinators prepare for and staff a variety of program events, including field trips and events that take place during the school day and on evenings and weekends.

This role reports to the Program Manager - Theater Experiences and is part of the Programs team at Project Success.

This role will require strong communication skills, the ability to work as a member of a team, and the ability to prioritize multiple ongoing projects. They must have a strong desire to engage with students and families, particularly through educational theater and expedition experiences. They must be committed to removing barriers that could prevent student and family participation in our programs. Our ideal candidate is detail-oriented and highly organized, has the desire to jump into a variety of tasks, and appreciates working collaboratively to meet shared goals.

Core Job Responsibilities 

Program Support – Execution of Events

  • Support event planning and preparation, and execute in-person Theater, Musicals, Field Trips, and In-School Residencies
  • Host students and their families at in-person & virtual events at program partner locations, communicates directly with students, families, and other Project Success staff
  • Prepare all necessary supplies and materials for events and set-up at partner locations
  • Support on-site partners including childcare workers, volunteer drivers, & partner staff
  • Provide transportation to and from events and childcare support as needed
  • Coordinate logistics during programs such as Expeditions & Certificate programming, including College & Career Tours, Outdoor Adventures, Institute, Global Experiences, etc.
  • Encourage a safe, accessible, and inclusive environment for students, teachers, and partners
  • Track attendance of programs and complete data entry into Salesforce system

Registrations, Communication, and Systems Administration

  • Serve as the first point of contact for our main phone line and programs email
  • Manage all incoming registrations and requests for PS Programs from students, families, and school staff via phone, email, and text messaging platforms
  • Communicate program details and COVID safety protocols to all registrants
  • Arrange and track accessibility and accommodation needs as requested
  • Complete data-entry and other data projects as assigned

Other Duties as Assigned

Mission, Vision, and Values + Inclusion, Diversity, Equity, and Accessibility

We are looking for individuals that are passionate about the success of our students and share the mission, vision, and values of PS.

Mission: Project Success motivates and inspires young people to dream about the future, helps them take steps to get there and gives them the tools they need to achieve their goals.

Vision: Every child entering middle school will graduate high school with a plan for their future and have the skills and confidence that will take them through the rest of their lives.

Values: Kids First!, Dependability, Reliability, and Trust, A Non-Judgmental Environment, Willingness to Grow and Change, Love is the Key, Develop Healthy Relationships, Clear and Open Communication, Sustain Excellence

Commitment to Inclusion, Diversity, Equity, and Accessibility (I.D.E.A.):

Project Success strives to connect students to their purpose by creating programming that truly serves our students and families. We envision a Project Success where inclusion, diversity, equity, and accessibility are fully integrated into everything we do. We aim to hire individuals that care deeply about students, families, and community, share our values, and are committed to practicing ongoing anti-racism work and I.D.E.A. principles.

For more details on our mission, vision, and values – please visit: https://www.projectsuccess.org/about_us/mission_vision__values/

Education, Experience, and Skills 

Please note that while the below qualifications are preferred for this position, we do not expect any one person to necessarily have all the items listed. We highly encourage people with a wide range of education, experience, and skill levels to apply for this position.

  • High school degree required
  • 2+ years of similar experience (or a combination of training, education, and experiences that provides the required knowledge and abilities)
  • 1+ years of experience working directly with students in an education, youth development, or arts environment
  • Strong and detail-oriented communication, listening, problem-solving and organizational skills
  • Tech-savvy and proficient with O365 - PowerPoint, Excel, Word, Outlook
  • Self-motivated, extremely reliable, ability to work with clear instruction

Job Requirements 

  • Must have a valid driver's license and auto insurance
  • Ability to sit and/or stand for prolonged periods, including movement up and down stairs and throughout office environment and at events
  • Must be able to lift up to 25 pounds at times and 50 pounds on occasion
  • Must be fully vaccinated against COVID-19 or be granted an accommodation prior to beginning employment

Position Details 

This position is a full-time, hourly non-exempt position, with a variable schedule based on scheduled programming. This role will require work on evenings and weekends to attend theater performances and other programs. This position will be hybrid, with many aspects of the role required to be completed at the PS office in Minneapolis and at programming sites. Details on schedule to be discussed in the interview process.

The compensation package includes the following:

  • $17-19 hourly, full-time schedule of 40 hours/week
  • Generous paid time off
  • Excellent Health Insurance with a low deductible (PS pays 100% of the monthly premium rate)
  • Excellent Dental and Vision Insurance (PS pays 100% of the monthly premium rate)
  • Short-Term Disability and Life Insurance (PS pays 100% of the monthly premium rate)
  • SIMPLE IRA retirement plan with up to a 3% match
  • Free parking at the PS office

To Apply 

Please email the following to [email protected] with a subject line including the name of the position:

  • Resume
  • Cover Letter
  • References
  • Where you heard about us and/or found the job posting

 

To learn more, visit: https://www.projectsuccess.org/job_openings/

 

Project Success is dedicated to building a diverse and inclusive team. We strongly encourage candidates from a wide variety of backgrounds and experience levels to apply!