MN Opera- Temporary Facilities Manager

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Position Title:                       Temporary Facilities Manager

Department:                         Production

Reports to:                            Vice President, Production (VPP)

Classification:                       Full-time, hourly, non-exempt, on-campus (no remote work)

Work Dates:                          March 4, 2024-July 18, 2024                                            

Salary Range:                        $23.00 - $25.00 per hour; Commensurate with experience; 40 hours per week; additional time as approved by supervisor

 

SUMMARY

The Temporary Facilities Manager (TFM) assists with the maintenance of MNOP’s campus of properties, including the Minnesota Opera Center, The Luminary, and the Minnesota Opera Warehouse, along with its affiliated parking areas and grounds, to ensure a workspace that is safe and functional. In consultation with the ATFD and the FM, the AFM assists with the inspecting and reporting on facilities and security monitoring, building maintenance and upkeep, and acts as a liaison with commercial contractors working on site. Key to the position is the ability to communicate and collaborate with all facets associated with MNOP’s operations. Duties are performed on full-time basis with work generally happening from 7a – 3:30p, Monday through Friday, with opportunities for some schedule flexibility.  This position works with a facilities team comprised of the Vice President of Production (VPP), Assistant Technical and Facilities Director (ATFD) and Facilities Manager (FM). This is a temporary position to cover the time from March 4 – July 18, 2024 with the possibility for conversion to part-time at the end of the temporary period.

 

RESPONSIBILITIES

Include but are not limited to:

Facilities

  • Monitor the safety and cleanliness of interior and exterior areas, such as office, conference rooms, parking lots, and outdoor spaces belonging to MNOP
  • Prepare the MNOP Center for daily operations which may include posting of daily calls, sorting of mail, and evaluation of facilities supplies
  • Receive and sign for packages at the front door
  • Perform routine maintenance on buildings and grounds and make repairs as needed
  • Recommend maintenance, mechanical, electrical and facility modifications to supervisor
  • Work with FM and ATFD to schedule routine inspections and emergency repairs with outside vendors
  • Ensure facilities meet government regulations and environmental, health, and security standards
  • Oversight of security for buildings and grounds
  • Potential response to after-hour issues as scheduled and/or deemed necessary by supervisor
  • Create reports on maintenance, repairs, safety and other occurrences as requested
  • In collaboration with FM and ATFD, review completed work by vendors and contractors
  • Communicate workplace safety precautions and facility disruptions to VPP, FM, and ATFD
  • Works with the FM and ATFD on code compliance issues, accessibility improvement projects and other code related issues
  • In collaboration with the VPP, FM, ATFD purchase general building supplies as needed
  • Other duties as assigned

 

Management

  • Reads show and rehearsal reports, rehearsal schedules, weekly company schedule and company calendars. In consultation with the FM and ATFD, follow up on appropriate notes
  • Attend production and facilities team meetings as required
  • Participate in new employee on boarding with regards to building access and security as required
  • Acknowledge and work within the procedures and policies of the collective bargaining agreement between Minnesota Opera and I.A.T.S.E Local 13
  • Other duties as assigned
  •  

Equity, Diversity, and Inclusion

  • Attend all company wide and pertinent EDI training workshops
  • Source and recruit vendors and contractors that align with MNOP’s EDI goals
  • In collaboration with FM and ATFD assist in the development of production department vendor analysis tracking as it pertains to MNOP’s EDI goals
  • Support MNOP’s ongoing work in developing and pursuing anti-racist and anti-oppressive practices

 

General

  • Approach and carry out duties, as designated above, with a positive attitude
  • Function in a professional and collegial manner when collaborating with all opera personnel, professional creative teams, staff, management and other guest artists
  • Represent Minnesota Opera and build positive relationships on its behalf within the profession and with others as appropriate
  • Continue professional development by staying up to date with the latest technologies and best practices within the industry
  • Follow procedures and policies of the Minnesota Opera as written in the employee handbook
  • Give support and show appreciation to the Board of Directors, patrons, and other volunteers and supporters of Minnesota Opera
  • Maintain complete knowledge of Minnesota Opera’s Safety, Health, and Emergency Action Handbook, including procedures for accidents and injuries.

 

KNOWLEDGE AND SKILLS:

  • Excellent judgment and analytical abilities
  • Working knowledge with the Microsoft Office 365 Suite of products
  • Understanding of OSHA and other regulations
  • Outstanding communication skills with the ability to collaborate with a variety of colleagues from performers to management
  • Ability to work and think independently, a motivated self-starter who also works well in a larger team

 

WORK CONDITIONS:

  • Ability to work evenings and weekends when necessary
  • Ability to utilize and troubleshoot various building equipment
  • Ability to operate a computer keyboard, mouse, and to handle other office equipment
  • Ability to utilize and troubleshoot tools and maintenance equipment
  • Ability to work indoors and outdoors in all types of weather
  • Ability to utilize snow removal equipment and resources
  • Ability to position oneself in a stooping, kneeling, or crouching manner
  • Ability to ascends/descends ladders and personnel lifts
  • Ability to work at heights while doing general maintenance
  • Ability to work in confined spaces
  • Ability to consistently lift and move materials or equipment up to 50 lbs

 

This position is a good fit for someone who:

  • With strong procurement and negotiation skills
  • Possesses knowledge of best practices in facilities safety and maintenance
  • Has the ability to maintain confidentiality in stressful situations
  • Has eagerness to work towards MNOP’s stated objective to become an anti-racist, anti-oppression company
  • Has the ability to think creatively about facilities management and is open to interrogating existing practices in the interest of positive innovation and efficiencies

 

MNOP is willing to teach:

  • Opera as an art form
  • Policies and procedures, including Equity Diversity and Inclusion practices, specific to Minnesota Opera
  • Microsoft 365 and other company-specific software
  • Understanding and use of tools, tool usage, and safety requirements
  • MNOP Policies and Procedures

 

MNOP Diversity Charter:

Minnesota Opera believes that pursuing anti-racist and anti-oppressive practices enhances the beauty and power of the art form itself, and amplifies the tremendous artistry cultivated in our musical storytelling.

For a downloadable version of the full MNOP Diversity Charter, click here.

Minnesota Opera is an AA/EOE Employer and is particularly interested in how the perspective that a candidate of color could be especially valuable for our company in this role.

 

To Apply:

Please visit https://mnopera.org/about/jobs/ and click the red “Learn More” button under the applicable job description.  You will be asked to complete a confidential Self-ID Survey before proceeding to the next page, where you will be prompted to complete an application and upload a single file containing a résumé and cover letter.  All materials go directly and solely to the HR Director, Jen Thill.  Individual Self-ID information is seen only by the HR Director; application materials are forwarded to the search team. 

 

Questions regarding the position may be directed to Karen Quisenberry, Vice President, Production: [email protected].  Questions regarding the application process may be directed to Jen Thill, HR Director: [email protected]

or to mail cover letter and resume directly to:

Minnesota Opera

Attn: Jen Thill

620 N. First Street

Minneapolis, MN 55401

Applications will be reviewed and responded to upon receipt. Position will remain open until filled.