Office Manager - Full Time Position with Project Success

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We are looking for an Office Manager to join our growing team at Project Success. Project Success is a youth development nonprofit organization that helps students connect to their purpose. We work with more than 15,000 6th-12th grade students and their families annually and have more than 225,000 alumni around the world. Learn more at projectsuccess.org.

The Office Manager is responsible for managing daily operations of the building and office spaces at Project Success, coordinating with vendors and contractors for ongoing maintenance and repairs, procuring and organizing office supplies and technology, and being a problem solver for IT and office issues with the goal of creating a safe, welcoming, and accessible environment that meets the needs of the individuals utilizing the Project Success building.

This role reports to the Director of Administration and is part of the Administrative team at Project Success.

This role will require strong communication and technology skills, the ability to establish and maintain effective working relationships with staff and vendors, and an appreciation of routine with the ability to pivot quickly to address new priorities or time-sensitive needs. Our ideal candidate enjoys problem-solving, takes pride in maintaining organized spaces, and appreciates their role in creating a welcoming, accessible space for our staff, students, families, and guests.

 

Core Job Responsibilities

Building and Office Management

  • Conduct multiple walkthroughs daily to maintain general upkeep and presentation of interior and exterior spaces
  • Manage building and office vendor and contractor relationships and coordinate for routine inspections, maintenance, and repairs
  • Ensure a comfortable, safe, accessible, and welcoming office environment
  • Seek timely solutions and repairs for building and office issues
  • Maintain safety and security of building through door access schedules, key and keycard access and lists, and emergency safety plans
  • Manage digital and print files for building, office, and vendor information and ensure staff have relevant information for their respective roles
  • Manage deliveries to the building and act as a reception for guests
  • Serve as first contact for staff regarding office and building related questions and needs
  • Provide support for building-related issues on evenings and weekends as needed
  • Manage booking systems for spaces and coordinate with staff to provide information and support for events and programs taking place at building

Supplies & Administrative Management

  • Order, stock, and organize general office supplies and supplies for building maintenance, upkeep, and cleaning
  • Manage and organize inventories of PS merchandise and technology items
  • Order supplies for specific programs, teams, and events upon request
  • Assist with all-staff and other administrative meetings coordination, preparation, and clean-up
  • Run errands to bank, post office, retail stores, etc.
  • Provide support for major organizational events, mailings, and other projects, as assigned

IT Management

  • Manage monthly IT support hours, solving IT issues internally when possible and engaging IT remote support when necessary
  • Coordinate with IT regarding monthly on-site support and remote support as needed
  • Manage the set-up of employee workstations and technology

Other Duties as Assigned

 

Mission, Vision, and Values + Inclusion, Diversity, Equity, and Accessibility

We are looking for individuals that are passionate about the success of our students and share the mission, vision, and values of PS.

Mission: Project Success motivates and inspires young people to dream about the future, helps them take steps to get there and gives them the tools they need to achieve their goals

Vision: Every child entering middle school will graduate high school with a plan for their future and have the skills and confidence that will take them through the rest of their lives

Values:

Kids First!

Dependability, Reliability, and Trust

A Non-Judgmental Environment

Willingness to Grow and Change

Love is the Key

Develop Healthy Relationships

Clear and Open Communication

Sustain Excellence

Commitment to Inclusion, Diversity, Equity, and Accessibility (I.D.E.A.):

Project Success strives to connect students to their purpose by creating programming that truly serves our students and families. We envision a Project Success where inclusion, diversity, equity, and accessibility are fully integrated into everything we do. We are an organization that cares deeply about students, families, and community, share our values, and are committed to practicing ongoing anti-racism work and I.D.E.A. principles.

 

Education, Experience, and Skills

Please note that while the below qualifications are preferred for this position, we do not expect any one person to necessarily have all the items listed. We highly encourage people with a wide range of education, experience, and skill levels to apply for this position.

  • Bachelor’s degree or 4+ years of similar experience (or a combination of training, education, and experience that provides the required knowledge and abilities)
  • 4+ years experience in administrative, building, IT, reception, or office roles
  • Excellent problem-solving and communication skills, written and verbal
  • Tech-savvy and proficient with O365 - PowerPoint, Excel, Word, Outlook
  • Takes pride in maintaining organized and welcoming working spaces
  • Ability to establish and maintain effective working relationships with staff and vendors
  • Appreciative of routine with flexibility to assist with time-sensitive needs
  • Self-motivated, extremely reliable, ability to work with minimal instruction and supervision

 

Job Requirements

  • Must have a valid driver’s license and auto insurance
  • Ability to sit and/or stand for prolonged periods, including movement up and down stairs and throughout office environment and at events
  • Must be able to lift 25 pounds consistently, and up to 50 pounds on occasion
  • Must be fully vaccinated against COVID-19 or be granted an accommodation prior to beginning employment

 

Position Details

This position is a full-time, salaried exempt position, with a regular in-office schedule Monday-Friday. Some schedule adjustments, including coming in early or staying late, evenings, and weekends will be necessary to deal with building or office issues, or programs or events at the office that require additional administrative support. This position does not have remote work flexibility due to the nature of the job responsibilities.

The compensation package includes the following:

  • $50,000-$55,000 annual salary
  • Generous paid time off
  • Excellent Health Insurance with a low deductible (PS pays 100% of the monthly premium rate)
  • Excellent Dental and Vision Insurance (PS pays 100% of the monthly premium rate)
  • Short-Term Disability and Life Insurance (PS pays 100% of the monthly premium rate)
  • SIMPLE IRA retirement plan with up to a 3% match
  • Free parking at the PS office

 

To Apply

Please email the following to [email protected] with a subject line including the name of the position, addressed to Caitlin Mensing, Director of Administration:

  • Resume
  • Cover Letter
  • References
  • Where you heard about us and/or found the job posting

 

To learn more, visit: https://www.projectsuccess.org/job_openings/

 

Project Success is dedicated to building a diverse and inclusive team. We strongly encourage candidates from a wide variety of backgrounds and experience levels to apply!